University Policies

This section contains basic information about and links to some key University Policies. Please note that this is not a comprehensive list of all University policies.






Statement of Ethical Conduct

The University has issued a Statement of Ethical Conduct. As this Statement provides, the University expects all Officers of Instruction, Officers of Research, Officers of Administration, support staff and students to maintain the highest standards of ethical conduct. The basic principles in the Statement of Ethical Conduct include:

  • Be honest, ethical, and truthful;
  • Obey the law. If you are uncertain about what the applicable law or regulations require, seek assistance from your supervisor; and
  • Follow University policies and procedures. Make sure you understand your responsibilities. If you have questions about specific issues, you should ask your supervisor.

The Statement also sets forth procedures for reporting concerns and states that failure to live up to these principles may result in disciplinary action.

This policy is maintained by the Office of the General Counsel. Should you have any questions or comments, please contact Jeff Kestler at jk@gc.columbia.edu or (212) 854-0780.

Click here to view the Statement of Ethical Conduct (within the full text of the Administrative Code of Conduct).



Administrative Code of Conduct

The University has promulgated an Administrative Code of Conduct. The Code has been developed to promote an environment of respect that is central to the success of the University and the individuals who work here.

The Administrative Code of Conduct is organized around four basic principles:

  • Respect for governance;
  • Respect for others;
  • Respect for information; and
  • Respect for property

As a statement of principles based on the values of the University, the Code can provide sound advice and direction for all interactions between members of the Columbia community. As a University policy, it specifically applies to Officers of Administration, applicants to the University to be Officers of Administration, and vendors working on behalf of Officers of Administration.

This policy is maintained by the Office of the General Counsel. Should you have any questions or comments, please contact Jeff Kestler at jk@gc.columbia.edu or (212) 854-0780.

Click here to view the Administrative Code of Conduct.



Administrative Policy Library

This library is a repository for policies administered by the departments reporting up to the Senior Executive Vice President and other select departments.

Once at the library you will be able to search for relevant policies in the following ways:

  • By Policy Name
  • By Policy Category
  • By Responsible Office (i.e., Accounts Payable)

Each policy should contain a contact, if you have any questions about the policy. Should you have any questions or comments about the Administrative Policy Library, please email policylibrary@columbia.edu.

Click here to view the Administrative Policy Library.



Faculty Handbook

The Faculty Handbook provides essential information about the organization and governance of the University; the appointment of faculty and officers of research; and the obligations and responsibilities of academic personnel. It also describes the way visitors to the University may be accommodated.

This policy is maintained by the Office of the Provost. Should you have any questions or comments, please contact Stephen Rittenberg at sar3@columbia.edu or (212) 854-2254.

Click here to view the Faculty Handbook.



Essential Policies for the Columbia Community

This website contains valuable information to help students, faculty and staff understand the policies and regulations of the University.

The information available on this website replaces the policies formerly published in the appendix of FACETS (Facts About Columbia Essential to Students).

This website is maintained by the division of Student and Administrative Services. Should you have any questions or comments, please email to facets@columbia.edu.

Click here to view the Essential Policies for the Columbia Community.

Columbia University Non-Retaliation Policy

The purpose of this policy is to encourage members of the Columbia University community to report compliance and ethics concerns or to seek guidance on compliance and ethics concerns and to reinforce that the University prohibits retaliation against those individuals who report or seek guidance on possible ethical or compliance issues in good faith.

Click here to view the full text of the policy.



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Human Resources Policies and Manual

This manual sets forth personnel policy guidelines to assist managers and supervisors with their operational responsibilities. If you require further information, contact your Departmental Administrator/HR Representative or Columbia University HR Client Services at 212-851-7008 or hrcs@columbia.edu.

Click here to view the Human Resources Policy Manual.



Office of the Provost

The Office of the Provost website includes copyright policy, Equal Opportunity and Affirmative Action policy, information for faculty, officers of research, and officers of the libraries about additional compensation, housing, and tenure-related policy, rules of University conduct, grievance procedures for students, and reports of interest to academic personnel as well as facts about the University.

This policy is maintained by the Office of the Provost. Should you have any questions or comments, please contact Stephen Rittenberg at sar3@columbia.edu or (212) 854-2254.

Click here to view the Office of the Provost.



Sexual Harassment: Employee and Third Party Complaints

Sexual harassment complaints, including sexual assault, against Columbia employees and third parties engaged in University business are processed through the Office of Equal Opportunity and Affirmative Action.

Click here for the Equal Opportunity and Affirmative Action Employment Policies and Procedures on Discrimination and Harassment website or call (212) 854-5918.



Sexual Harassment: Student Complaints

Complaints against students for gender-based misconduct, including sexual assault, sexual harassment, gender-based harassment, stalking, and intimate partner violence, are processed through Student Services for Gender-Based and Sexual Misconduct. This policy cover students who attend Barnard College, Teachers College, and Columbia University.

Click here for the Gender Based Misconduct Polices and Procedures website or call (212) 854-1717.



Information Technology Policies

The Information Technologies website contains policies regarding the use and security of Columbia’s computer systems, networks, and information resources. If you require further information, please contact the CUIT Helpdesk at askcuit@columbia.edu or 212-854-1919.

Click here to view Information Technology Policies.



Billing Compliance

The hotline is a confidential 24-hour hotline for Medical Center patients, providers or staff to report billing concerns or related problems to the Office of Billing Compliance.

Click here for the Billing Compliance website or call (212) 305-7739.

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Office of HIPAA Compliance

The Office of HIPAA Compliance website includes policies, procedures and additional resources for students, faculty and staff about the HIPAA Privacy and Information Security regulations.

Click here for the Office of HIPAA Compliance website or call (212) 305-7315.



CUMC Administrators' Manual

These manuals provide guidance for Department Administrators in their day-to day work. Consult with your central business office to determine if there is a manual specific to your area.

Click here for the Manager Toolkit for Morningside employees.

Click here for the CUMC Administrators’ Manual.



Conflict of Interest Policy re: Education and Clinical Care for Physicians and Surgeons Faculty

As University Officers of instruction, research and/or administration, the faculty of the Columbia College of Physicians and Surgeons (P&S Faculty) have responsibilities for research, education, clinical service, administration and other professional duties. The purpose of this new P&S COI Policy is to reinforce some general principles set forth in University policies and to address in detail two areas particularly relevant to P&S: clinical care and medical education. These critical P&S activities must not be compromised by conflict of interest or even the appearance of conflict. This stance is consistent with current standards set by the Association of American Medical Colleges (aamc.org, ref 1,2), the Accreditation Council for Graduate Medical Education (acgme.org) and the Accreditation Council for Continuing Medical Education (accme.org), among others.

This policy is maintained by the Office of Academic Affairs, College of Physicians and Surgeons. Should you have any questions or comments, please contact Dr. Anne Taylor, Vice Dean for Academic Affairs at ataylor@columbia.edu or (212) 305-4993.

Click here to view the Conflict of Interest Policy Regarding Education and Clinical Care for Physicians and Surgeons Faculty.



Pilot Program for Enhancement of Employee Whistleblower Protection
In 2013, the federal government enacted a pilot program, effective until January 1, 2017, regarding protections for employees against reprisal for certain whistleblowing activities in connection with federal grants and contracts.

Click here for a summary of the program’s provisions.



Office of the Executive Vice President for Research

This site provides various resources for Research, including links to relevant University policies and government guidelines that govern the research enterprise and to educational and training resources.

Click here for the Office of the Executive Vice President for Research website.



Sponsored Projects Handbook

This handbook gives practical guidance to faculty and administrative staff of Columbia University in the management of sponsored projects funded by both governmental and private organizations. This will enable faculty and staff to administer research and other externally funded projects in accordance with University and sponsor policies.

This website is maintained by Sponsored Projects Administration. Should you have any questions or comments, please contact Stephanie Scott at sfs2110@columbia.edu.

Click here to view the Sponsored Projects Handbook.



Select Research Policies

The Office of the Executive Vice President for Research website highlights select policies that are often referred to by faculty and staff involved in research. Please refer to the Sponsored Projects Handbook for all University policies related to the conduct of sponsored research.

This website is maintained by the Office of the Executive Vice President for Research. Should you have any questions or comments, please contact the Office of Research Compliance and Training at research-compliance@columbia.edu. Click here to view the Select Research Policies.

Click here to view the Select Research Policies.



Clinical Research Handbook

This Handbook gives practical guidance to clinical research coordinators (CRCs) in the management of clinical research.

Click here for the Clinical Research Handbook.



Animal Research Handbook

This Handbook gives practical guidance in the management of animal-based research.

Click here for the Animal Research Handbook.



Environmental Health & Safety

The Environmental Health & Safety website provides details on various health and safety policies.

Click here for the Environmental Health & Safety website.

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Research Compliance Training Finder

The Research Compliance Training Finder is an interactive tool that identifies which research compliance trainings an individual may be required to take. Using a series of research-related questions, the Finder creates a personalized training chart of required and recommended trainings, complete with links to the trainings and the responsible offices. The personalized training chart can be printed out for later reference. The Training Finder was developed in cooperation with the IRB, IACUC, EH&S and CTO.

Click here for a list of Research Compliance Courses sponsored by and with the Office of Research Compliance and Training.

Click here for an overview of training requirements broken down by research roles.



Facilities Management Compliance

The CUMC Facilities compliance office can be contacted to discuss any and all facilities-related compliance matters and concerns and to share ideas for improving overall campus safety and accessibility.

Click here for the Facilities Management Compliance website.



Columbia University Athletics – Office of Compliance.

As a Division I athletics program that is a member of the NCAA and the Ivy League, Columbia University is obligated to uphold the rules and regulations that have been established to govern intercollegiate athletics participation in its 29 varsity sports.

We ask our supporters to help keep Columbia University’s tradition of athletic integrity intact by following NCAA, Ivy League, and University regulations.

This portion of the athletics website endeavors to apprise the Columbia University community – including its prospective and current student-athletes, coaches, faculty and staff, alumni, donors, boosters and friends – of the most relevant and significant items concerning NCAA rules.

This website is maintained by the Director of Compliance in the Department of Intercollegiate Athletics and Physical Education. Should you have any questions or comments, please contact the Director of Compliance at (212) 854-8666.

Click here to view the Athletic Compliance.

 

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